How to Print For Less Without Losing Quality

The holiday season and all of the parties are over, so you may need to trim some fat. Of course, we’re referring to your office budget for the coming fiscal year, not your waistline. One area in your office where overindulgence is often the case–and some serious fat trimming might be in order–is your print management.

In many businesses, printing is just a necessary expense that’s dealt with as quickly as possible, rather than it receiving appropriate consideration. What your organization prints, whether in-house or outsourced, is actually an integral part of your brand’s success in the marketplace and on the bottom line.

PRINT MANAGEMENT BENEFITS

When you integrate a managed print provider into your office operations, you reduce your costs while you simultaneously increase and improve your print options and output. Here are some areas of managed print services that will help your team achieve those benefits:

  • Consumables Consumption and Acquisition – The amount of cash you spend annually on paper and toner can be reduced significantly. For that bold statement to be false, you would currently need to be maximizing the countless cost-cutting options for the procurement and usage of both of those consumables. For toner, you’d need to account for: brand vs. off-brand product manufacturers; refilled vs. re-manufactured cartridges; purchase, delivery, and storage options; as well as legitimate suppliers vs. scammers. For paper, the accountability list includes: default printer settings at all stations; staff-wide permissions to prevent unnecessary or forgotten print requests; and equipment choice and locations. A Managed Print Services (MPS) provider will help ensure all of your team’s internally printed documents are tracked and controlled for maximum efficiency at a minimal cost. Those documents will also maintain an appropriate level of security and regulatory compliance. And those documents will use only the paper and toner needed, to eliminate wasted consumables.

  • Equipment Maintenance and Technical Support – Choosing and maintaining the right print equipment is key to productivity. Like a carpenter, your team needs the right tools at the right time to get the job done better, faster, and cheaper. As the complexity of the tools increase, as in today’s digital environment, so does the need to properly maintain and perhaps repair/update the hardware/software. You also need to support your staff, whose jobs depend on using sophisticated printing tools and processes to get their jobs done better, faster, and cheaper.

  • Reduce Outsourcing to Increase More Flexibility – The added sophistication of today’s print equipment increases the types of print jobs you can produce in-house. With MPS, your hardware and related software can be optimized to match your overall printing needs, from your team’s smallest day-to-day printing to large corporate projects. That way, you’ll be able to determine which print jobs you can keep in-house, to significantly reduce costs and increase the time of delivery– without diminishing the quality. An MPS provider will ensure your in-house printers can handle the paper sizes and weights, along with the advanced finishing capabilities, your team needs to create printed documents that perfectly match your business goals.      

PRINT MANAGEMENT PRIORITIZATION

Because your organization’s printing is a constant source of cash flowing out of your bank account–without a specific tangible return on that investment–it’s critical that you manage it as tightly as any other area of cost control.

At Van Ausdall & Farrar, we can help you trim quite a bit of fat from your office budget for 2020 and beyond, by providing experienced Managed Print Services tailored specifically to your business goals and budget. To learn more, click or tap here to contact us